Privacy Policy

1. Introduction

Cygnos Biotech, LLC ("we", "our"), the operator of Cygnos Biotech eLab Notebook, collects and processes personal and usage data as described in this Privacy Policy. By using Cygnos Biotech eLab Notebook, you acknowledge and consent to the practices outlined here.

2. Information We Collect

We collect the following categories of information:

• Account information — name and email address, obtained via Azure Active Directory or email-based registration.
• Experiment data — all content you enter into the platform, including experiments, procedures, observations, and attachments.
• Usage analytics — anonymized interaction data collected via PostHog to help us understand how the platform is used and improve the experience.

3. How We Use Information

We use collected information to:

• Provide and operate the Cygnos Biotech eLab Notebook service
• Authenticate users and manage access control
• Generate reports and PDF exports
• Send email notifications (e.g., signature requests)
• Improve the platform based on usage patterns

4. Data Storage & Security

Data is hosted on Supabase (PostgreSQL) with encryption at rest and in transit. We enforce row-level security policies to ensure users can only access data they are authorized to view. All changes to experiment records are tracked via comprehensive audit trails.

5. Data Sharing

We do not sell your data. We may share data with third-party infrastructure providers solely as needed to operate the platform, including:

• Supabase — database hosting and authentication
• Resend — transactional email delivery
• Vercel — application hosting

6. Data Retention

Experiment data is retained in accordance with your organization's data retention policies. Audit logs are retained indefinitely to maintain a complete record of all changes for compliance and traceability purposes.

7. Your Rights

To request access to, correction of, or deletion of your personal data, contact your organization's administrator. Your administrator can manage your account and coordinate data requests on your behalf.

8. Cookies

Cygnos Biotech eLab Notebook uses the following cookies:

• Authentication cookies — HttpOnly, secure cookies used to maintain your login session.
• Analytics cookies — set by PostHog to collect anonymized usage data.

9. Changes to Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated revision date. Your continued use of Cygnos Biotech eLab Notebook after changes are posted constitutes your acceptance of the revised policy.

10. Contact

For questions about this Privacy Policy, contact your organization's administrator.